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Wedding Day Schedule Driving You Crazy?

Creating a Wedding Day Timeline isn’t nearly as difficult or challenging as people think it might be.

We Make Amazing Wedding Photos for You

Whether you’re having a large wedding or a small wedding – a lot of the same stuff will happen. You get dressed, you have a ceremony, you have a party – and the entire time you have a photographer following you around and even directing you sometimes for your amazing wedding photos.

If this is your first wedding (insert some kind of joke here) – then you might not know how a regular wedding day goes down. Well that’s why we’re here! To help you out with that! Below is a regular, traditional, awesome wedding day schedule and timeline. This example is partly from your photographer’s point of view and covers an 8 hour timespan. During your planning, START with this wedding day timeline and then MAKE IT YOUR OWN. Seriously – jack this thing up. Twist it around, turn it inside out – it doesn’t matter – it’s YOUR WEDDING RIGHT?

Just don’t touch the allotments for photography… just kidding… no really… don’t touch them.

SAMPLE WEDDING DAY TIMELINE (8 hours of coverage)

1:00 PM                YOUR PHOTOGRAPHERS ARRIVE & BEGIN MAKING AMAZING PHOTOS

Your wedding photographers will photograph “details” such as the dress, shoes, jewelry, bouquet, and of course cover all of your preparation process such as getting your hair & makeup completed, and having a great and relaxing time with your bridesmaids as they get ready as well.

2:00                        BRIDE GETS DRESSED

Now is the time to finish getting ready. Don’t worry, your photographer doesn’t have to photograph EVERY part of putting on the dress. What we like to tell brides is “We’ll be right around the corner. Go ahead and put your dress on, but the moment you feel comfortable and covered enough – but not “finished” – let us know and we’ll come in and start photographing. What is comfortable is different for everyone, some people are VERY comfortable and others want to be more covered. We leave it up to the bride to decide.

3:00                        GROOM MAKES FINAL PREPARATIONS

It’s at this point that we’ll move over to the groom’s side of things. Since we generally don’t need or want photos of the groom and his groomsmen literally putting their pants on, we’ll arrive when they’re nearly finished getting dressed and just start photographing everything – quickly. Same as the bride’s side, we’ll capture all of the “details” and then also group photos of all of the groomsmen.

3:30                        FIRST LOOK (and then bride & groom portraits)

You won’t have to worry about planning this at all. We’ll find the location, set the groom up in position, and then bring the bride in to surprise him. We kick everyone out of the area so it’s a private moment between the two of you… and your photographers…

4:00                        WEDDING PARTY PHOTOS

After your first look and portrait session, we’ll bring in your wedding party to complete all of the wedding party photos with the two of you.

4:30                        HIDE THE BRIDE & GROOM

Of course – the groom doesn’t always stay hidden and often times will walk around greeting guests – but generally this is the time for the entire wedding party to relax, get a drink, or cool off/warm up if the weather’s being crazy. Your photographers will take this time to finish photographing the ceremony site and ceremony details. They may also sneak in and photograph the reception space if it’s ready as well.

5:00                        CEREMONY

This is where you get married!

5:30                        FORMAL FAMILY PHOTOS & COCKTAIL HOUR BEGINS

We RUN the family formal session like we’re on a crazy mission to get them finished in record time. We do this EVERY TIME too. Literally. I don’t care if you have 100 people or 10 people for the family photos – we will GET. THEM.DONE. and then you can still get to the last part of your cocktail hour. We want you to be able to spend as much time with your guests – this is about you and not us stealing you away just for our amazing photos (well, it’s not ONLY about that…)

6:00                        PHOTOGRAPHERS PHOTOGRAPH RECEPTION SPACE (before guests enter!)

6:30                        RECEPTION BEGINS!

6:45                        GRAND ENTRANCE ANNOUNCEMENTS & First Dance

7:00                        DINNER IS SERVED

7:30                        SPEECHES & TOASTS

7:45                        SPECIAL DANCES (Father/Daughter, Mother/Son, etc.)

8:00                       OPEN DANCING

8:15                        CAKE CUTTING

8:30                        BOUQUET TOSS

9:00                        PHOTOGRAPHERS CONCLUDE THEIR COVERAGE

Wedding Day Timeline | Couple in the Mountains

Of course this is just a sample wedding day timeline – but it should give you a good idea of how your wedding day can be scheduled – and you can see how all of that time just literally disappears. Sure – when your photographer tells you that their base package starts at 8 hours of coverage you think to yourself 8 hours is plenty of time! But when you actually write it all down from start to finish – 8 hours of photography coverage can seem like just enough or not enough to cover everything.

Sample Wedding Day Timeline 

Something to note – your reception can happen ANY WAY YOU WANT. Sure there needs to be some sort of ‘dinner’ portion for your guests – but other than that – the order is UP TO YOU. You can do all of the things DURING DINNER if you’d like (special dances, toasts, etc.) or you can space them out as the reception moves along. You can skip them. You can have a 30 minute hora dance spectacular if you’d like (totally had that happen – and it was AMAZING.)

Questions? Ask us. Need more help? Check out our good friends at A Practical Wedding.

 

Wedding Day Timeline. Example. Atlanta Wedding Photographers. LeahAndMark & Co.

 

THE MOST ULTIMATE Wedding Planning Calendar Schedule and Timeline

If you’ve never cracked open a wedding planning book or guide – most of them are geared around a planning time frame of 1 year. For example – what should you be doing 12 months away from your wedding day? What about 9 months? Or 6 months? Or 2 months? Yeah. Stuff like that. But really – it’s like this. You start out thinking – great – a whole year. PLENTY OF TIME. Plenty. So much time I’m just going to throw away half of it and do nothing. And then all of a sudden 2 months away from your wedding you’re freaking out, vomiting tulle and champagne and wishing that you had at least glanced at what you were ‘supposed’ to be doing over the past 8 months. You can avoid all of that vomit. Well – at least some of it.

SO. Lets get to it right?

Atlanta; Macon; Georgia; Wedding; Timeline; Schedule; Photographer; LeahAndMark & Co.

Sample Wedding Planning Timeline – ONE YEAR

12+ Months

  • It’s all fun at this point – one of the first things you should do (if you haven’t already) – is start day dreaming (envisioning) what your wedding could look like. Simple things – think in broad strokes and ideas. Outside? In a church? 
  • Get your budget numbers sorted out.
  • Book your venues. All that envisioning and day dreaming you did up above? Start hunting down the reality version of those things. Find that perfect farm barn. Or that perfect industrial warehouse. Or that perfect… whatever…
  • Hire the wedding vendors (pros) that you MUST HAVE. Like if you need an amazing, ridiculously good and silly wedding photographer – hire them. ASAP. If you want a specific band to play your reception – book them NOW. YES – you can always find wedding vendors for your wedding – but if they’re GREAT – they might get booked by other people first.
  • Start searching for your wedding dress/wedding suit/wedding outfit

Atlanta; Macon; Georgia; Wedding; Timeline; Schedule; Photographer; LeahAndMark & Co.

9-11 Months

  • Order your save the dates (you can go through a designer and have them personally, custom made or you can order them thru templates online. 
  • Propose to your wedding party – I know – WTF “propose”. Basically – ask people if they would be in your wedding party. Sometimes it’s an honor, sometimes it’s a big fucken hassle. Whether it’s an honor or a hassle is largely dependent on you.
  • Create a wedding website. Because it’s 2017 and even hamsters celebrating their birthday have websites.
  • Book your photographer, florists, musicians, and any other vendors for your wedding.
  • Did I mention that you should book your photographer?
  • Order your wedding dress (or suit) and schedule fittings
  • Choose your bridesmaids dresses/bridesmaids suits – and get the groomsmen/persons suits in line as well (make sure people order them!)
  • Start registering (that means you’re supposed to go to 2 stores and ‘register’ – make a list of things people can buy for you as gifts for your wedding! – and totally put everything on there.)

6-8 Months

  • Plan out your ceremony – talk with your officiant and of course your partner – and plan out what all will go on during your ceremony.
  • Book your honeymoon trip! (cause that part is AWESOME)
  • Send those save-the-dates out to people!
  • Order your invitations and then also your thank-you notes
  • Find and hire a day-of coordinator for your wedding (or a wedding planner if you’ve gotten this far and you’re going CRAZY)
  • Schedule beauty trials (hair and makeup) – guys too if you want. 
  • Start planning out your rehearsal dinner. Where and who and when.

Atlanta; Macon; Georgia; Wedding; Timeline; Schedule; Photographer; LeahAndMark & Co.

4-5 Months

  • Confirm and/or finalize your floral design with your florist
  • Send out your wedding invitations
  • Go through all of your wedding contracts and refresh yourself on what you’ve hired people to do 
  • Complete and confirm your wedding cake or dessert order
  • Buy your wedding rings 
  • Setup and plan your transportation for your wedding day (often overlooked)

Example Wedding Planning Schedule and Timeline 

3 MONTHS!

  • Look up and Find out what the process is to acquire a local marriage license – local to the city/state/country where you will be getting married
  • Finalize your ceremony (what is actually happening during your ceremony) with your officiant

2 MONTHS!

  • This is when you mail your wedding invitations! (usually 6-8 weeks away). 
  • You’ll want to send out invites much earlier if you’re having a destination wedding or at least letting people that live FARRR away a bit more time to do some travel planning
  • Work on your wedding vows – write them – copy them – steal them – whatever. Work on them.
  • You’ll be having your first dress fitting around this time (oh and apparently you’re supposed to bring undergarments and shoes)
  • Get your reception food menu finalized with your caterer
  • Create a timeline for your wedding weekend (or at least the day before, and the DAY OF) – and then give/share that with your wedding party and other vendors (this is where having a planner can make EVERYTHING easier)

Atlanta; Macon; Georgia; Wedding; Timeline; Schedule; Photographer; LeahAndMark & Co.

1 MONTH!

  • If you have MUST-HAVE photos – make a list and send that over to your photographer (we actually have people do this at the two month mark – but we’re open to all suggestions from our couples at any times. Suggestions from uncles, cousins, and other people at your wedding?… we’ll humor them… and then tell them to go to the bar…)

1-2 WEEKS OMG

  • You should have a FINAL HEADCOUNT of guests – share that number with your caterer and planner
  • Complete and finish your dinner seating chart 
  • Go to your last dress fitting (YES!)
  • Designate specific people for specific task – give them JOBS. Because that’s what friends and family are for right?
  • Make sure all of your beauty appointments and planning is… planned and scheduled.

2-3 DAYS (WUT)

  • Steam your dress(es) and/or suit(s)!
  • Tell your Planner that they’re doing an amazing job
  • Tell your Photographer that they’re talented and amazing people (they’re artists so you know they have self esteem issues)

1 Day BEFORE! 

  • Give the marriage license to your officiant (or put someone else in charge of that – seriously)
  • Rehearse your ceremony with all the participants
  • Have dinner with your family and close friends!
  • Try to get some sleep okay?! YEssssssssssss. 

See? That’s all there is to it. One year OF YOUR LIFE. 

Also – Thanks.

 

Sincerely,

Mark Tioxon

 

How to Make a Wedding Day Timeline (Schedule)

Atlanta Photographer | LeahAndMark & Co. | Phoenix Weddings | Desert

We Make Amazing Wedding Photos for You

If you’re having a very small or a very large wedding, much of the same things will occur. Everyone (including you!) will get dressed, there will be a great and loving ceremony, and then all of a sudden a huge party will break out! Except unlike other events you may have attended – at this one there will be a photographer literally following you THE ENTIRE DAY. Craziness I know.

If you’re not in the wedding industry (lucky you) – then you probably need a little bit of help to create your perfect wedding day schedule and timeline. I mean – when does stuff happen? How long should everything take? You can barely schedule your own regular life, how are you going to create the timeline for a wedding? Especially YOUR OWN WEDDING?

Don’t worry. Everything’s okay. This isn’t a big problem.

We’ve created a basic 8 hour wedding day timeline that you can use for your own template. It’s a traditional (regular) schedule full of awesome that takes into account that you’ll have a first look/portrait session before the ceremony. Of course there’s always flexibility and you can move anything around (and you should) so that you can make this wedding day schedule, YOUR OWN!

It’s your wedding right? YES.

Atlanta Wedding Photographer | LeahAndMark & Co. | The Foundry at Puritan Mill

Example WEDDING DAY Schedule and TIMELINE (Eight hours of coverage)

1:00 PM                The Photography crew will arrive and start making amazing.

Don’t worry – the photographers will take photos of everything. No really – they’ll ask for your shoes, and flowers, and jewelry – and of course your dress. They’ll do weird things and put them in odd spots, trying to get the perfect photo. Of course they’ll also take shots of you getting hair and makeup done and getting dressed (tastefully of course!).

2:00                        The Bride Gets Dressed

This is when everyone – especially the people getting married – finish getting ready. No time to waste. Everyone that will be in the shots as the bride puts her dress on – should already be dressed. So that means that if your bridesmaids are going to be in the shot, they need to be done. If your mother is going to be there – she needs to be dressed as well. Hopefully.

3:00                        Groom Finishes Getting Dressed

This is when we photograph they guys side. It doesn’t take long and most of the shots are a bit staged. We don’t need to photograph anyone putting their pants on.

3:30                        The First Look

Your photographer should completely handle this. They should pick the location (unless you are already set on one) and they should direct both of you on what to do.

4:00                        Photos of the Wedding Party

Once your first look and portrait session is finished – then it’s a good time to bring in the rest of your wedding party and knock out those shots as well.

4:30                        Go into hiding.

After your portrait session and wedding party photos are completed – you should go into hiding and cool off/warm up and basically just relax for a little while before your ceremony.

Atlanta-Wedding-Photographer-LeahAndMark-0022

5:00                        GET MARRIED! It’s time for your Ceremony!

Your Ceremony Happens HERE.

5:30                        Family Formal and the Cocktail Hour!

We don’t waste time during the family formals. What I like to tell clients is that I can run through EVERY. SINGLE. COMBINATION. of family as long as THEY ARE THERE. So just make sure that whoever you want in your family formal photos that they MUST BE THERE.

6:00                        Your Photographers take photos of the reception space (while it’s empty and no guests present)

6:30                        Your Reception Starts!

6:45                        Wedding Party makes their grand entrance and the couple goes directly into their first dance!

7:00                        DINNER Service

7:30                        Toasts! Speeches!

7:45                        Father Daughter Dance, Mother Son Dance, Other Special Dances!

8:00                       OPEN DANCE FLOOR!

8:15                        CUT THE CAKE!

8:30                        Toss the Bouquet!

9:00                        Your Photographers Finish Their Coverage for the night.

Wedding Day Schedule, Timeline, Planning, Itinerary Help

Whew. That was a lot. I know – but don’t worry! This is just a sample timeline and if it feels like there’s just TOO MUCH – then take some out. (Well except the time for the photography – NEVER TAKE THAT OUT… just kidding!… sort of…)

That’s just an 8 hour timeline – but you can see how it easily fills up!

There is always plenty of flexibility and if you hire good vendors, they’ll always be able to work with what you have in mind.

Any Questions? Ask us.

 

 

How to Make a Wedding Day Schedule or Timeline. Example Timeline. Example Wedding Schedule.